What is it?

PlanAlign is an organizational planning tool. Just as each person in the company uses a planner for day-to-day organization, PlanAlign helps the whole company organize and align itself towards the common goals of the company on a daily basis.

Using PlanAlign, a centralized task management utility, a company can assign, monitor and manage all tasks of the company from a central location. It is a solution to the common problem of goals misalignment in different departments in companies. An organization, which has several goals to be achieved, needs to track progress on all of them at the fundamental level of each individual performing a task. With PlanAlign, this is a breeze. It eliminates the guesswork out of the progress measurement of any project in an organization.

What are the benefits of using PlanAlign?

· PlanAlign provides centralized management of tasks of all employees

· Helps senior management to not only assign tasks to their subordinates, but also monitor progress on a day to day basis

· Employees’ work schedules get organized by helping them focus on only the critical tasks

· Prioritization of tasks (by supervisors) helps employees to work on the critical tasks at an organizational level

· Reports show what tasks are pending and completed for every single person in the company

· Tasks once assigned are never forgotten and always show up on the to do list unless it is completed

· It serves as an excellent record (archive) of all tasks that the organization is performing

· Easy access to progress status for senior management

· It allows for proper use of employees’ free time for executing low priority tasks

How does it work?

Once PlanAlign is installed and access provided for every employee in the company, as part of their daily routine, they open PlanAlign first thing in the morning. PlanAlign will show them a list of all the pending tasks that they have including those assigned by their supervisors. They then plan their work for the day accordingly and as they complete their tasks, they start marking progress of each of the tasks in PlanAlign. Managers will also follow a similar routine except that they can also assign tasks to their subordinates and track their progress.

Using PlanAlign, managers can

· Create & Assign self tasks

· Create & Assign tasks to employees under him/her

· Define target dates for tasks

· Prioritize tasks

· Monitor progress

· Track Pending tasks based on priority and progress

· Track project or client related tasks

· Generate management reports, queried on particular person or hierarchical level, client/project, task status, task priority, targeted dates, tasks exceeded due

dates

Using PlanAlign, employees can

· Create & Assign tasks to themselves

· Monitor and update progress

· Track pending tasks based on priority and progress

· Track project or client related tasks

· Generate reports queried on particular person or hierarchical level, client/project, task status, task priority, targeted dates, tasks exceeded due dates

Access level and functionality of the software is designed with the hierarchical organization of the company. For example, employees do not have free access to tasks of other individuals in the organization unless they are their subordinates. Different levels of access can be provided for every task that is created.

How do we set you up?

· Install PlanAlign

Once you purchase PlanAlign, Ziac softwares will ship you the software and help you install and set it up on your company network. It is a simple process of installation.

· Create and setup organization chart

The next step is to input your organization chart into the software. If your company does not have an organization chart designed yet, this is the time to do it. If you need help in this area, Ziac softwares representatives can sit with you and prepare and guide you through the organization chart design.

· Establish a project/task inventory

Collect project list or task lists of every single employee in the company. Enter these tasks in PlanAlign so that they can all be monitored in the central database. This is a major step in the implementation and is very important that all employees’ and managers’ tasks are input into PlanAlign. If you wish, Ziac softwares representatives will be happy to help you through this step.

· Provide system training to your administrator

Ziac softwares will educate your system administrator regarding the technical aspects of maintaining the PlanAlign database, security, employee profiles etc.

· Provide system training to all employees

Ziac softwares will provide a training session to all employees on how to use the software. Since this is not a complicated system, it is a very simple training session that may last an hour or so.

Who really needs this? Do I really need it? What are the bottom line benefits for me?

This is an organizational planning tool and is necessary for any company, small or large. We have found that the productivity of the company as a whole increases tremendously within days of implementation of this software. Managers will need to be in tune with each of their employee’s skill level and speed with which they complete their tasks so they can effectively assign tasks to them on a timely basis. Employees will need to be more responsible as their accountability to completing tasks is greatly increased since there is now a transparent mode of tracking all tasks in the organization.

Bottom line benefit of implementing PlanAlign is that your long term goals and short term goals are actually broken down and planned out in sufficient detail and tracked every single day. Thus, projects are finished sooner and goals achieved faster.

Here are some questions you can ask yourself to evaluate whether you need PlanAlign or not. If you have PlanAlign, you will be able to answer “Yes” to all of these questions.

· Are you able to execute tasks in time?

· As a manager, do you remember all tasks that you and your subordinates are working on?

· Do you know the status of every single task you are responsible for as a manager?

· Is your information very accurate on the status of the jobs under progress?

· Do you know the projected completions of each of the tasks?

· If you are the CEO of the company, do you know exactly what task any employee in the company is working on?

How can we get it?

Please contact Totally Productive Group, Inc. through their website http://www.totallyproductivegroup.com/ or by email at info@totallyproductivegroup.com or by telephone at . TPG representatives will collect specific information and can provide you a quote or a demo. You will be on your way to using the latest in scheduling technology!